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AwardBeam demonstration for the City of Westbridge, Ohio

City of Westbridge

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FAC-26-104Awarded

Fire Station HVAC Modernization

Facilities Management

Download records packet
Government estimate
$1,600,000
What the agency expected to pay
Winning bid
$1,382,450
The amount awarded
Difference from estimate
$217,550 below
Bids received
6
Range of bids
$1,382,450 to $1,538,900
Lowest to highest price offered
Awarded to
Horizon Mechanical
Award date
Sep 4, 2026

The award came in $217,550 (14%) below the government estimate. The government estimate is what the agency expected the work to cost before it saw any bids.

About This Contract

The City of Westbridge is seeking a contractor to replace HVAC equipment at three fire stations. Work must be performed while the stations remain operational.

The City of Westbridge seeks proposals from qualified mechanical contractors to replace aging HVAC equipment at Fire Stations 2, 4, and 6. Work includes removal of existing rooftop units, installation of new high-efficiency equipment, controls integration, and commissioning. Stations must remain fully operational throughout construction.

Why This Vendor Was Selected

Horizon Mechanical received the highest overall evaluation score based on price, relevant experience, technical approach, project team, and proposed schedule.

How the Winner Was Chosen

These criteria and weights were published in the solicitation before any bid was opened. A weight is the maximum number of points a proposal can earn on that criterion.

Evaluation criteria, weights, and the scores the winning proposal received out of 100 total points.
CriterionStageWeightCommittee average
PriceTechnical30 pts30% of total29
Technical ApproachTechnical25 pts25% of total23
Relevant ExperienceTechnical20 pts20% of total19
Project TeamTechnical15 pts15% of total14
ScheduleTechnical10 pts10% of total9
Total100 pts94

Bid tabulation

6 bids were received and opened. 1 bid was withdrawn before opening and is listed below. Responsive means the bid met the requirements the solicitation set out.

Protests

Bid protests are part of the procurement record but this agency does not publish them on the portal. You can request them through a public records request.

Solicitation Documents

Procurement Timeline

Every stage this purchase passed through, from planning to the end of the contract.

Where this stands now: Completion. The contract is still running. It will be marked complete when it ends.

  1. Planning

    Complete

    The agency defined the need and prepared the solicitation.

  2. Published

    Complete

    Jul 12, 2026, 11:49 AM EDT

    Posted publicly and open to any qualified company.

  3. Questions

    Complete

    Aug 1, 2026, 11:49 AM EDT

    The question period closed. Answered questions stay published with the solicitation.

  4. Addenda

    Complete

    Aug 4, 2026, 11:49 AM EDT

    2 addenda issued. An addendum is a written change to the solicitation that every bidder must follow.

  5. Bid deadline

    Complete

    Aug 11, 2026, 11:49 AM EDT

    Bidding closed at this time. Late submissions cannot be accepted.

  6. Bid opening

    Complete

    Aug 11, 2026, 11:49 AM EDT

    6 bids were received and opened electronically by Sarah Chen. Witnessed by Diane Foster, Senior Buyer; Marcus Webb, Facilities Project Manager.

  7. Evaluation

    Complete

    Evaluation finished and the panel produced a recommendation.

  8. Intent to award

    Complete

    The agency published its intended awardee, so other bidders had notice before the contract was final.

  9. Protest period

    Complete

    Bidders had a set window to formally challenge the decision. No protest is published for this solicitation.

  10. Award

    Complete

    Sep 5, 2026, 11:49 AM EDT

    The award was published after 6 bids were received and opened.

  11. Contract

    Complete

    October 4, 2026

    Contract C-26-0058 is in place at $1,382,450 and starts on this date.

  12. Amendments

    Complete

    September 16, 2026

    1 executed change took the contract from $1,382,450 to $1,411,200.

  13. Completion

    Happening now

    July 21, 2027

    The contract is still running. It will be marked complete when it ends.

Bid Opening

6 bids were received. They were opened electronically on Aug 11, 2026, 11:49 AM EDT by Sarah Chen, Procurement Director.

Witnessed by: Diane Foster, Senior Buyer; Marcus Webb, Facilities Project Manager

Opened in the procurement office after the submission deadline.

Bids stay sealed until the deadline has passed and this opening is recorded. Nobody at the agency, including the people who wrote the solicitation, can read a submission before then.

Resulting Contract

C-26-0058

Original value
$1,382,450
Current value
$1,411,200
Term
October 4, 2026 to July 21, 2027

Every change to this contract, and the reason for it, is on the contract page.

Competition

6 bids were received and opened. 1 bid was withdrawn before opening and is listed in the tabulation.

Prices offered ranged from $1,382,450 to $1,538,900.

The award came in $217,550 (14%) below the government estimate. The government estimate is what the agency expected the work to cost before it saw any bids.

Read the original solicitation