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AwardBeam demonstration for the City of Westbridge, Ohio

City of Westbridge

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WATER-25-166Awarded

Fire Hydrant Replacement Program

Water & Utilities

Download records packet
Government estimate
$1,800,000
What the agency expected to pay
Winning bid
$1,650,000
The amount awarded
Difference from estimate
$150,000 below
Bids received
6
Range of bids
$1,650,000 to $1,915,000
Lowest to highest price offered
Awarded to
Clearwater Pump & Well
Award date
Jan 17, 2026

The award came in $150,000 (8%) below the government estimate. The government estimate is what the agency expected the work to cost before it saw any bids.

About This Contract

Replacement of 240 aging fire hydrants across the distribution system, including valves, restraint, and surface restoration.

Why This Vendor Was Selected

Clearwater Pump & Well submitted the lowest responsive, responsible unit-price bid.

Bid tabulation

All bids as opened and recorded by the Procurement Office. Responsive means the bid met the requirements the solicitation set out.

Protests

Bid protests are part of the procurement record but this agency does not publish them on the portal. You can request them through a public records request.

Solicitation Documents

Procurement Timeline

Every stage this purchase passed through, from planning to the end of the contract.

Where this stands now: Completion. The contract is still running. It will be marked complete when it ends.

  1. Planning

    Complete

    The agency defined the need and prepared the solicitation.

  2. Published

    Complete

    Oct 20, 2025, 11:49 AM EDT

    Posted publicly and open to any qualified company.

  3. Questions

    Complete

    Nov 19, 2025, 10:49 AM EST

    The question period closed. Answered questions stay published with the solicitation.

  4. Addenda

    Complete

    No addenda were issued. The solicitation was not changed after it was posted.

  5. Bid deadline

    Complete

    Nov 29, 2025, 10:49 AM EST

    Bidding closed at this time. Late submissions cannot be accepted.

  6. Bid opening

    Complete

    Nov 29, 2025, 10:49 AM EST

    6 bids were received and opened electronically by Sarah Chen. Witnessed by Diane Foster, Senior Buyer; Marcus Webb, Facilities Project Manager.

  7. Evaluation

    Complete

    Evaluation finished and the panel produced a recommendation.

  8. Intent to award

    Complete

    The agency published its intended awardee, so other bidders had notice before the contract was final.

  9. Protest period

    Complete

    Bidders had a set window to formally challenge the decision. No protest is published for this solicitation.

  10. Award

    Complete

    Jan 20, 2026, 10:49 AM EST

    The award was published after 6 bids were received and opened.

  11. Contract

    Complete

    February 6, 2026

    Contract C-25-0139 started at $1,650,000.

  12. Amendments

    Complete

    April 17, 2026

    1 executed change took the contract from $1,650,000 to $1,693,000.

  13. Completion

    Happening now

    October 24, 2026

    The contract is still running. It will be marked complete when it ends.

Bid Opening

6 bids were received. They were opened electronically on Nov 29, 2025, 10:49 AM EST by Sarah Chen, Procurement Director.

Witnessed by: Diane Foster, Senior Buyer; Marcus Webb, Facilities Project Manager

Opened in the procurement office after the submission deadline.

Bids stay sealed until the deadline has passed and this opening is recorded. Nobody at the agency, including the people who wrote the solicitation, can read a submission before then.

Resulting Contract

C-25-0139

Original value
$1,650,000
Current value
$1,693,000
Term
February 6, 2026 to October 24, 2026

Every change to this contract, and the reason for it, is on the contract page.

Competition

6 bids were received and opened.

Prices offered ranged from $1,650,000 to $1,915,000.

The award came in $150,000 (8%) below the government estimate. The government estimate is what the agency expected the work to cost before it saw any bids.

Read the original solicitation