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AwardBeam demonstration for the City of Westbridge, Ohio

City of Westbridge

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IT-25-201Awarded

ERP Modernization Phase 2

Information Technology

Download records packet
Government estimate
$2,600,000
What the agency expected to pay
Winning bid
$2,400,000
The amount awarded
Difference from estimate
$200,000 below
Bids received
3
Range of bids
$2,400,000 to $2,880,000
Lowest to highest price offered
Awarded to
Meridian IT Solutions
Award date
Nov 28, 2025

The award came in $200,000 (8%) below the government estimate. The government estimate is what the agency expected the work to cost before it saw any bids.

About This Contract

Implementation services for the finance and human resources modules of the City's ERP modernization program, including data migration, integrations, and training.

Why This Vendor Was Selected

Meridian IT Solutions offered the strongest implementation team and migration approach at the lowest evaluated price.

Bid tabulation

All bids as opened and recorded by the Procurement Office. Responsive means the bid met the requirements the solicitation set out.

Protests

Bid protests are part of the procurement record but this agency does not publish them on the portal. You can request them through a public records request.

Solicitation Documents

Procurement Timeline

Every stage this purchase passed through, from planning to the end of the contract.

Where this stands now: Completion. The contract is still running. It will be marked complete when it ends.

  1. Planning

    Complete

    The agency defined the need and prepared the solicitation.

  2. Published

    Complete

    Aug 1, 2025, 11:49 AM EDT

    Posted publicly and open to any qualified company.

  3. Questions

    Complete

    Sep 10, 2025, 11:49 AM EDT

    The question period closed. Answered questions stay published with the solicitation.

  4. Addenda

    Complete

    No addenda were issued. The solicitation was not changed after it was posted.

  5. Bid deadline

    Complete

    Sep 25, 2025, 11:49 AM EDT

    Bidding closed at this time. Late submissions cannot be accepted.

  6. Bid opening

    Complete

    Sep 25, 2025, 11:49 AM EDT

    3 bids were received and opened electronically by Sarah Chen. Witnessed by Diane Foster, Senior Buyer; Marcus Webb, Facilities Project Manager.

  7. Evaluation

    Complete

    Evaluation finished and the panel produced a recommendation.

  8. Intent to award

    Complete

    The agency published its intended awardee, so other bidders had notice before the contract was final.

  9. Protest period

    Complete

    Bidders had a set window to formally challenge the decision. No protest is published for this solicitation.

  10. Award

    Complete

    Dec 1, 2025, 10:49 AM EST

    The award was published after 3 bids were received and opened.

  11. Contract

    Complete

    December 18, 2025

    Contract C-25-0122 started at $2,400,000.

  12. Amendments

    Complete

    June 21, 2026

    2 executed changes took the contract from $2,400,000 to $2,521,000.

  13. Completion

    Happening now

    December 18, 2026

    The contract is still running. It will be marked complete when it ends.

Bid Opening

3 bids were received. They were opened electronically on Sep 25, 2025, 11:49 AM EDT by Sarah Chen, Procurement Director.

Witnessed by: Diane Foster, Senior Buyer; Marcus Webb, Facilities Project Manager

Opened in the procurement office after the submission deadline.

Bids stay sealed until the deadline has passed and this opening is recorded. Nobody at the agency, including the people who wrote the solicitation, can read a submission before then.

Resulting Contract

C-25-0122

Original value
$2,400,000
Current value
$2,521,000
Term
December 18, 2025 to December 18, 2026

Every change to this contract, and the reason for it, is on the contract page.

Competition

3 bids were received and opened.

Prices offered ranged from $2,400,000 to $2,880,000.

The award came in $200,000 (8%) below the government estimate. The government estimate is what the agency expected the work to cost before it saw any bids.

Read the original solicitation